Paper to Digital: A 12-Month Legislative Transformation
Empowering governance through technology by transforming 100% paper-based legislative workflows into a seamless, secure, and scalable web application. The platform enhances operational efficiency, improves accessibility, and supports evolving institutional needs.
Paper to Digital: A 12-Month Legislative Transformation
Empowering governance through technology by transforming 100% paper-based legislative workflows into a seamless, secure, and scalable web application. The platform enhances operational efficiency, improves accessibility, and supports evolving institutional needs.
Embarking on a New Approach to Modernizing Paper-Based Governance
The daily operations are deeply rooted in long-standing administrative traditions. Over the years, various manual and semi-digital systems have coexisted, leading to processing inefficiencies and limited data visibility.
Legacy Workflows and Scalability Constraints
While the earlier digital platform laid the foundation, it faced several constraints including legacy workflows that were paper-dependent and complex to digitize, frequent requirement changes due to policy updates and staff transitions, scalability issues that restricted new feature additions, and limited user adoption due to complexity and slow performance. The need was clear — to reimagine the platform with a modern architecture and a user-centric design, ensuring a sustainable digital ecosystem for the future.
Phased, Modular Approach
Edstem adopted a phased, modular approach to ensure stability, adaptability, and stakeholder alignment throughout the project, focusing on core process digitization, scalable architecture, collaborative requirement engineering, and user-centric experience.
Technology Stack
Unified Digital Platform for Legislative Management
A comprehensive solution that reimagines the platform with modern architecture and user-centric design, ensuring a sustainable digital ecosystem for the future. The Web Application now serves as a unified digital platform managing the complete lifecycle of operational activities.
Session & Agenda Management
Automated scheduling, tracking, and document management for Assembly sittings.
Digital Workflow Engine
Paperless processing of business and official communications.
Role-Based Access Control
Enhanced data privacy and secure access for authorized users.
Core Process Digitization
In-house module managing sessions, schedules, and business processes
Scalable Architecture
Microservice-inspired backend replacing monolithic setup for smooth scalability
Collaborative Engineering
Working closely with officials to map real-world workflows into digital logic
User-Centric Design
Intuitive and responsive interface for effortless adoption by all users
Technical Achievements & Expected Outcomes
The ongoing rollout has already demonstrated measurable improvements across operational and functional areas. Development Success: - Delivered complete platform in 1 year - Successfully transformed 100% paper-based operations into a fully digital platform - Built scalable, microservice-inspired architecture replacing monolithic legacy system Expected Operational Impact: - Operational Efficiency: Significant reduction in manual effort for managing Assembly business - Digital Accessibility: Real-time information access for authorized users anytime, anywhere - System Scalability: Robust architecture enables easy expansion and modernization - Stakeholder Confidence: Improved user experience and reliability strengthened trust in the digital transformation initiative
Before
- 100% paper-based operations
- Manual and semi-digital coexisting systems
- Processing inefficiencies and limited data visibility
- Complex navigation and slow performance
- Monolithic legacy architecture
After
- Fully digital platform for all operations
- Unified web application 2.0
- Real-time information access anytime, anywhere
- Intuitive, responsive user interface
- Scalable microservice-inspired architecture
Related Case Studies
Get started now
